Moving an office across town—or even just across the street—is never simple. There’s tech to disconnect, staff to coordinate, furniture to deal with, and usually not much time to get it all done.
If your business is relocating in Austin, here’s a plainspoken, step-by-step breakdown that covers the big pieces without getting lost in the weeds.
Step 1: Start Earlier Than You Think You Need To
The moment your move is confirmed, get the ball rolling. Office relocations don’t leave much room for error, and last-minute scrambling will slow you down.
- Pick a move date and build a rough timeline
- Choose one point person to keep things moving (internal or external)
- Let employees and vendors know what’s coming
- Book your movers early—Austin schedules fill up fast
Step 2: Walk the Office and Take Stock
Don’t guess what’s going. Walk every room. Open every cabinet.
- Make a list of equipment, furniture, storage, and tech
- Flag what’s coming with you and what’s getting left behind
- If anything’s being donated or trashed, get that scheduled now
- Back up all digital systems before disconnecting machines
Even small offices are full of stuff no one remembers until it’s time to pack.
Step 3: Check Building Rules (Now, Not Later)
This part gets overlooked until it’s a problem.
- Ask building management what’s required for move-out/move-in
- Reserve loading zones, elevators, or parking spaces if needed
- Get insurance paperwork together if your building requires proof of coverage
You don’t want your movers sitting around while someone figures out elevator access.
Step 4: Pack and Label in a Way That Makes Sense Later
You can either make your unpacking easy—or frustrating.
- Label boxes by destination, not origin
- Use colors, floor plans, or simple zone codes if it helps
- Have each employee pack personal items separately
- Secure anything sensitive (files, devices, records) on its own
If you’re getting help from a moving crew, talk through your labeling system with them so everyone’s aligned.
Step 5: Update All the Boring but Necessary Stuff
- Forward your mail
- Notify banks, service providers, clients, and delivery contacts
- Schedule internet, phone, and utilities at the new office
- A few hours of paperwork here will save you from surprises on move-in day.
Step 6: Prep for the Actual Day
- Designate someone to stay behind and someone to receive the crew at the new space
- Keep keys, access codes, and any paperwork handy
- Clear pathways and check that parking/loading is accessible
- Take photos of both locations if you’re renting—always worth having
After the Move
Start with the basics: desks, chairs, internet, and power. Once those are running, everything else can follow.
If you need help with the heavy lifting—literally—AB Moving & Storage has commercial crews throughout Austin ready to step in and get your business moved quickly, without downtime dragging out the process. Call us for a free quote today!
